Production Coordinator / Administrative Assistant

Location: Vista, CA

Join Our Team!

We are seeking a highly organized and detail-oriented Production Coordinator / Administrative Assistant to support our manufacturing operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating multiple priorities, and has experience supporting production, scheduling, inventory, and administrative functions.

As a key member of our team, you will serve as a communication hub between the production floor, warehouse, procurement, customer service, and management teams to help ensure efficient daily operations and on-time delivery.

Key Responsibilities

• Create and maintain daily production schedules.
• Prepare and distribute daily production reports.
• File and maintain completed work orders and production documentation.
• Monitor and manage inventory levels.
• Coordinate purchase orders and material requirements.
• Process customer orders and support shipping activities.
• Assist with customer service inquiries and customer requirements.
• Communicate effectively with suppliers, internal teams, and management.
• Support compliance with company quality standards, ISO requirements, policies, and procedures.
• Perform general administrative and office support duties as needed.

Qualifications

• Minimum of 2 years of experience in purchasing, scheduling, production coordination, or a related role within a manufacturing environment.
• Equivalent combinations of education and relevant experience will also be considered.

Skills & Abilities

• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Strong organizational and multitasking abilities.
• Experience managing inventories, suppliers, and production schedules.
• Excellent communication and customer service skills.
• Ability to work independently while supporting a collaborative team environment.
• Strong attention to detail and problem-solving skills.

What You'll Learn

• Manufacturing operations and production process flow
• Company systems, including production and inventory management software
• Quality systems and ISO procedures
• Customer and supplier relationships
• Internal workflows and departmental responsibilities

Physical Requirements

• Light to moderate physical activity.
• Regular sitting, standing, and walking throughout the workday.

Work Environment

This position operates in both an office and manufacturing environment, requiring regular interaction with production personnel and administrative staff.

Why Join Us?

• Opportunity to play a critical role in manufacturing operations
• Collaborative team environment
• Stable and growing organization
• Diverse responsibilities with opportunities for professional growth

Apply today to become an essential part of our manufacturing team and help drive operational success!